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Town seeking propane bids

Town seeking propane bids




NOTICE IS HEREBY GIVEN that the Town of New Lebanon, NY is seeking bids for the following item for use by the NEW LEBANON TOWN HALL through 4/30/2024:


HD-5 PROPANE – Delivered to the Town Hall as needed for a 20kw Briggs & Stratton Fortress LP Generator that is used on an emergency basis if the Town Hall loses power.


The bid must include three 100 gallon propane tanks installed.  The bid must specify any additional cost over the cost of the propane for installation and/or removal of the tanks or specifically state if there is no fee charged for installation and/or removal.  If the bid includes any labor costs, New York State Prevailing Wage Rates must be met/used as this is a public project.

Bidder must guarantee to deliver propane at such times and places, and in such quantities, as may be ordered by the Town. Failure on the part of the contractor to make timely deliveries of propane upon requisition of the Town may be regarded, at the option of the Town of New Lebanon, as a forfeiture of this contract upon the part of the bidder.

Bids are to be presented as a FIXED ADD to the posted gross rack price at the Selkirk BPN, or the Global Terminal at noon on Monday, May 6, 2019. 

Proof of posted rack price for any invoice/bill must be made available upon request of the Town Board.  

The FIXED ADD will remain constant and will be added to the same terminals gross rack price as originally bid on the date of each delivery.  Use of an alternate rack price will be allowed if it results in a lower net price for the Town, in which case documentation will be required for the original terminals gross rack pricing, as well as the alternate terminals rack price. An Alternate Fixed Price per Gallon Bid (good through 4/30/2024) may be submitted as well.

Sealed bids (on the form provided by the Town of New Lebanon) must be in plain envelopes, clearly labeled only with the word “propane”, and must include a “Non-Collusive Bidding Certificate.” Bids must be received in the office of the Town Clerk at the New Lebanon Town Hall, 14755 Route 22, New Lebanon, New York, no later than 4:00 pm on Friday, May 10, 2019. Electronic and faxed bids will not be accepted.

Bids will be opened at the Office of the Town Clerk on Friday, May 10, 2019 at 4:00 pm and they will be considered by the Town Board at the Regular Monthly Meeting at the New Lebanon Town Hall at 7:00 p.m. on Tuesday, May 14, 2019. The Town Board reserves the right to reject or accept all bids.


By order of the Town Board, Town of New Lebanon, New York.


By:       Tistrya Houghtling

Town Clerk

Town of New Lebanon, NY