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Town seeking bids for fuel

Town seeking bids for fuel





NOTICE IS HEREBY GIVEN that the Town of New Lebanon is seeking bids for the following items for use by the New Lebanon Highway Garage and the New Lebanon Town Hall through 7/31/2020:

LOW SULFUR HEATING FUEL (Number 2 Heating Fuel) – Delivered to the Town Hall and Town Highway Garage for heating,

LOW SULFUR DIESEL FUELDelivered to the Town Highway Garage, and

KEROSENEDelivered to the Town Highway Garage.

Bidder must guarantee to deliver fuel products at such times and places, and in such quantities, as may be ordered by the Town Highway Superintendent or other Town personnel. Failure on the part of the contractor to make timely deliveries of fuel products upon requisition of the Town may be regarded, at the option of the Town of New Lebanon, as a forfeiture of this contract upon the part of the bidder.

Bids are to be presented as a FIXED ADD to the posted gross rack price at the port of Albany, or the port of Rensselaer at noon on Monday, July 1, 2019. 

Proof of posted rack price for any invoice/bill must be made available upon request of the Town Board.  

The FIXED ADD will remain constant and will be added to the same terminals gross rack price as originally bid on the date of each delivery.  Use of an alternate rack price will be allowed if it results in a lower net price for the Town, in which case documentation will be required for the original terminals gross rack pricing, as well as the alternate terminals rack price. An Alternate Fixed Price per Gallon Bid (good through 7/31/2020) may be submitted for each of the fuel items.

Sealed bids (on the form provided by the Town of New Lebanon) must be in plain envelopes, clearly labeled only with the item being bid, and must include a “Non-Collusive Bidding Certificate.” Bids must be received in the office of the Town Clerk at the New Lebanon Town Hall, 14755 Route 22, New Lebanon, New York, no later than 3:00 pm on Monday, July 8, 2019. Electronic and faxed bids will not be accepted.

Bids will be opened at the Office of the Town Clerk on Monday, July 8, 2019 at 3:00 pm and they will be considered by the Town Board at the Regular Monthly Meeting at the New Lebanon Town Hall at 7:00 p.m. on Tuesday, July 9, 2019. The Town Board reserves the right to reject or accept all bids.


Tistrya Houghtling

New Lebanon Town Clerk